Published_Judges_Selection_Process_10-11 in PDF Format

Judges Selection Process 2010-2011

The PIFs were created to select judges for Ohio state meets in an ethical manner based solely on the judge’s personal involvement with Ohio gymnastics. Criteria for selection of judges include  ( but are not limited to ) the following factors: PIFs, CPEs, clinics/symposiums, training camps, in gym work, and level of competitions judged the previous year. The goal of the State Committee would be to have the best judges on the floor, regardless of affiliation or demographics.

Pre-Meeting:

• Judges who want to be selected to Ohio state meets MUST have their PIF’s in on-time, as well as their most updated CPE form turned in to Carol Arnaut, Ohio SJD.   There will no longer be consideration given to judges if EITHER form is returned after the deadline.
• Judges must list availability for such meets and also indicate affiliation.
• A list of available judges for each state meet is then put together in a spreadsheet so that each State Committee member has a list of only those officials available for the corresponding meets.
• The list of available judges vying for selection on the 9/10 state meet – only, is then emailed out by a Google survey engine to all the Ohio assigners for them to denote that they “Recommend”, “Don’t Recommend” or “Don’t know” for each official.
  * The Google survey does not notate who sent in each submission.  These surveys are completely anonymous and only date stamped as to when they were received.
• The list of available judges vying for selection on the 9/10 state meet – only, is then emailed out by a Google survey engine to one optional coach per gym for them to denote that they “Recommend”, “Don’t Recommend” or “Don’t know” for each official.
  * The Google survey does not notate who sent in each submission.  These surveys are completely anonymous and only date stamped as to when they were received.
• Each State Committee member selects their rank order of the top 20 officials for the 9/10 state meet via e-mail prior to the Judges Selection meeting.   Every time a judge is selected, his/her corresponding ranking is his/her points. Top twenty judges with the least amount of points are then ranked.
• The day before the meeting a spreadsheet with the state committee’s ranked selections, the spreadsheet with the assigners and coaches tallies of “Recommend” , “Don’t Recommend”, and “Do not know” is distributed to all committee members for review prior to the meeting.

Meeting:

• The committee will review and have a short discussion about the committee’s selection of judges.
• The committee will review the tallies of both the assigners and coaches “Recommend” votes ONLY.
• a. Votes of “Recommend” are equated to “Yes” votes, and as such, tallied for a total.
• The committee will see if the assigners have a “clean” break for their top 20 “Recommended” judges.
• * The judges with the most “Recommends” will be known as the “Assigners Selection”.
• * If there are ties at the 20th spot, all judges tied will be included in further discussion.
• The committee will see if the coaches have a “clean” break for their top 20 “Recommended” judges.
• * The judges with the most “Recommends” will be known as the “Coaches Selection”. * If there are ties at the 20th spot, all judges tied will be included in further discussion.
• Each judge will get a check mark for each list that he/she is on.  The most a judge could have is three check marks.  The least would be no check marks.
• All judges with three check marks are entered as panelists for the 9/10 state meet.  This process balances the committees selection, the assigners, and the coaches as 1/3 consideration each.
• If less than the needed amount of judges for the panel have three check marks, further discussion is needed to decide which judges will round out the panel.
• Criteria to be considered to complete the panel include: need to have non-affiliated judges on the panel,
• number of “Don’t Recommend”, number of “Don’t know this judge”, comparison of the state committee’s selection and assigners and coaches selections.
• If more than the needed amount of judges for the panel have three check marks, further discussion is needed to decide which judges will be named as alternates, using the same criteria as mentioned above.
• The State Committee will double check the list to make sure there are not too many affiliated judges selected to the panel.  State Committee will then approve the judging list.
• Of the judges selected for the panel  ( 9 or 17 ), nominations are sought for selection of the meet referee. Discussion is had and if necessary a closed vote is taken.
• Alternates are then selected, based on the criteria listed above.
• State Committee will then proceed to select the meet referees for the remaining state meets.      Meet referee’s are verbally nominated by someone on the committee.  If there is more than 1 candidate, a closed vote will be done to determine who will be chosen.   In the event that 2 sets of judges will be used, two meet referees will be selected.    A closed vote will be done to determine meet referee #1 and meet referee #2.     If by chance the meet only uses 1 set of judges, MR #2 would become a panel judge on the first set of judges.
• Upon selection of meet referees, the State Committee members will cross off any judge that now has 2 meets.     The State Committee should also be considering the availability of all judges for the remaining state meets.
• The next step is to determine the panel judges for Level 4/5 state meet. * Again, using all tools from the assigners and coaches along the way to the completion of the assignments.
• The next step is to determine the panel judges for the Level 7/8 state meet. As a rule of thumb; those judges that are selected as alternates for 9/10 state meet should be given the first opportunity to be considered.
• The final panel to be determined is the 3-6, Prep Optional panel.
• All State Committee members review selections and discussions proceed to verify that no one is on more than two state meets, people who are available are not forgotten, and other points to be considered.
• Alternates are then added to all remaining meets.